Top board portal software in canada

Learn more about advantages of using board portal software:

  • Board management software helps to build the stable workflow and connection between directors and executives.
  • All your sensitive data is perfectly safe with a board portal software.
  • Our reviews of the best board management software will help you to pick the right provider for your business.
Best board software providers
boardmaps logotype
Available Deployment Options
  • On-premise
  • Cloud-based

BoardMaps is an award-winning provider of board management software. It helps leaders of the business focus on the issues and solve them instead of trying to understand what is going on in the company. BoardMaps will take care of the communication between directors making sure everyone understands the current situation in all departments. Learn more about Boardmaps

ideals logo
Available Deployment Options
  • On-premise
  • Cloud-based

iDeals is one of the best virtual board room providers. It offers a truly versatile and flexible solution that can fit different businesses with various goals regardless of the scale. This board room has all the tools companies need to improve important internal business processes and take board meeting management to a whole new level. Learn more about iDeals

Directorpoint logo
Available Deployment Options
  • On-premise
  • Cloud-based

Directorpoint is a powerful board portal software that will be useful for any company with a board of directors. Directorpoint is the board software with the widest range of features, so it’s easy to find what suits you and take your board’s meetings to the next level. Learn more about Directorpoint

Boardable image
Available Deployment Options
  • On-premise
  • Cloud-based

Boardable is a board management software tailored to non-profit organizations’ board members. This vendor’s solution allows focusing on significant things. Non-profit leaders can use the valuable time for business improvement. Learn more about Boardable

boardvantage logotype
Available Deployment Options
  • On-premise
  • Cloud-based

BoardVantage is a powerful virtual board of directors software that will improve the work of executives and communication between them. This provider is trusted by many companies and offers a flexible and extremely easy to use board app. Learn more about BoardVantage

Loomio's logo
Available Deployment Options
  • On-premise
  • Cloud-based

Loomio is an open-source virtual boardroom that offers numerous tools to help directors collaborate and communicate. This board software is not like any other board portal we’re used to. It’s more focused on providing teams with features that will let everyone express their opinions and understand each other. Learn more about Loomio

Diligent logo clear
Available Deployment Options
  • On-premise
  • Cloud-based

Diligent is a highly secure and extremely easy to use board portal software tool. It provides directors with a convenient and, most importantly, safe environment where they can keep and exchange files, interact with each other, resolve minor issues, and keep an eye on the processes in the company. Learn more about Diligent

BoardPaq logotype
Available Deployment Options
  • On-premise
  • Cloud-based

BoardPaq is an efficient and complex corporate meeting software that is easy to use. All the numerous board software features are organized neatly in a straightforward and appealing interface. Thus, there is no need to go through any training to understand how to work with this board of directors portal. Learn more about BoardPaq

convene logotype
Available Deployment Options
  • On-premise
  • Cloud-based

Azeus Convene is the multi-awarded board management software provider. This software is trusted by businesses from different fields around the world. Azeus significantly simplifies the maintenance of the workflow of the board, providing directors with all the tools they need for productive interaction. Learn more about Azeus

Nasdaq Directors Desk logo
Available Deployment Options
  • On-premise
  • Cloud-based

Nasdaq created its board portal to be suitable for all kinds of organizations from different fields. Directors Desk is a quite versatile tool that allows users to upload corporate documents to the virtual board room, share them, and communicate with each other. Learn more about Nasdaq

Aprio logotype
Available Deployment Options
  • On-premise
  • Cloud-based

Aprio's board management software is packed with all the needed features and comes at an affordable cost. With this board software, directors can improve the results of the company by automating small management processes within the board. Learn more about Aprio

OnBoard Logotype
Available Deployment Options
  • On-premise
  • Cloud-based

PassageWays Board Portal is a simple yet effective board management solution. This board software offers users all the tools they need to maintain the streamlined workflow within the board of directors. PassageWays allows directors to store and exchanging corporate documents, plan meetings, and cooperate with each other. Learn more about Passageways

What is a Board Portal?

A board portal is a software that allows users to upload documents to the cloud server, store, edit, share and review them there completely securely. Also, the board portal app improves teamwork. Every director can not only work with important documents but also communicate with other members of the board. Various organizations use board portal software to manage the intense workflow of their leading boards.

There are various features implemented in this software. For example, most board meeting software providers allow their customers to create votings within the virtual boardroom. Using this feature, board directors can make decisions on details and solve some minor issues without holding an offline meeting.

Also, users can leave notes and communicate with other users of board meeting software. These features of corporate meeting software allow creating a steady workflow and communication between directors. Thus, everyone will be aware of what is going on and what actions do other members of the leading board perform.

Board portals also allow companies to hold paperless board meetings. Since all documents are uploaded to the virtual repository in advance and are every member of the board can access them, participants can study the information before the meeting. Using their devices, directors can go through documents during the offline event. This is how board portals improve board document management.

With the board portals, directors can set a convenient date and time for the event to improve the attendance. And after the meeting, all information about it is stored in the virtual boardroom’s repository. It means that every member of the board can refresh their memory when needed going through those records. Also, this data allows keeping a better track of the work of the board. During and after the meeting, directors can create tasks for themselves, other members or executives.

Board Management Software and Its Security

One of the best benefits the board management software provides its users with is the perfect security of the data. Once documents are uploaded to servers of the boardroom software provider, they are highly protected. Let’s observe some security features in the table below:


Why it is important

  1. 256-bit AES Encryption

The essence of encryption is to convert board software content into ciphers. Decryption without keys is beyond the power of third parties or malicious programs. Before data is sent to AES, a random number generator creates a key. A host does not take part in decryption.

2. ISO Certified Software

ISO-certified virtual boardroom software indicates a vendor that follows the standards of the International Organization for Standardization. The certificate is proving the high quality and commitment of a provider to customers. For both parties, the ability to receive a certificate is guaranteed protection against threats that arise.

3. Multi-factor Authentication

Multi-factor Authentication prevents unauthorized entry into board management software better. A user receives a message with a randomly generated code after entering their password. The risk of third-party interference is significantly reduced.

4. SOC-2 Compliance

SOC-2 indicates the board portal provider adheres to the information security policy. The software that received the auditor’s report meets the current parameters and requirements. SOC-2 differs from others since it implies constant internal security practices.

5. Remote Locking

Remote locking makes it possible to restrict access to files after sending them. In this way, directors control all processes during and after transactions. Usually, the feature is available from any device.

6. 4096-bit RSA Encryption

4096-bit RSA is based on long keys. Once the authentication process is finished, a key is created specifically for the current session. Each of the parties sends parameters, but none of them can have access to the equation.

7. Access Controls

Paperless board meetings can be protected from third-party access with access controls. Directors or administrators track actions after granting permissions for access on the platform. Monitoring is possible from any location and device.

8. E-Signature

Best board portals offer an e-signature feature for long-distance interactions. Parties do not need to meet to sign the document. In this operation, security mechanisms work to protect confidentiality.

How Paperless Meetings Simplify Meeting Management

Every company has its own challenges when it comes to the board meeting management. But some companies need to deal with really complex processes. For example, if the corporation consists of several companies and has several boards and a huge number of directors. Or members of the board are located in different countries around the world. In this case, solutions for paperless meeting are helpful.

Using corporate meeting software and holding paperless meetings, directors can not only manage board documents without any hustle and not wasting the time of others. Directors also can hold efficient online papreless meetings with the help of corporate meeting software. So there will be no need to spend time and money on traveling and attending an offline event.

Businesses usually have monthly and yearly cycles of board meetings. Monthly ones are relatively simple – memories about the past event are still fresh and participants are most likely updated on things. Still, records of the last meeting can be useful. Yearly meetings are more complex. They involve more information, a lot of decisions should be made during the event. Here board management software is vital. Holding paperless meeting, directors can update each other on processes, keep a track of activities performed in the company and store the information about past meetings to review it again when necessary.

Nonprofit organizations usually have to involve quite a lot of third-party individuals in their meetings. Imagine, how hard it is to introduce every new participant to the important information and explain how do things go. But it has to be done, otherwise, new participants will struggle to take a grasp of the discussion. Using board of directors portal software nonprofit organizations can provide third-parties with all needed information in advance so they can study it and get ready for the meeting.

Corporate Meeting Software Advantages

Corporate meeting software advantagesCorporate meeting software pros are evident since the usage’s beginning. Let’s take a closer look at the most remarkable.

Firstly, corporate meeting software is a solution for paperless board meetings. Seriously, who needs tons of printed documents on every meeting just to hear another report or remember what was discussed in the previous meeting. There is no logic here, and it’s time to use software!

Corporate meeting software should be secure for sensitive data. And it is secure! Multi-factor authentications, permission management, and different access levels leave no space for thoughts about any safety problems.

Conducting a meeting was never so simple. Just choose who should be invited. Board portal is synchronized with the calendar, so it’s easy to find a convenient time.

As everyone has all the documents before the meeting started, there is no need to looking for relevant information in printed materials. Nobody wastes time now. Board document management becomes simple. Once board members have a solution, it can be easily transformed into a task with an assigned specialist to work on it. Don’t forget about progress tracking features that increase transparency and efficiency.

Board Management Software Comparison by Likelihood to Recommend

Board management software comparison by likelihood to recommend

On the chart above we’ve visualized board management software comparison by likelihood to recommend. The data are from well-known software review websites, plus our evaluation. This chart represents the average estimate. But do not forget that reviews for each provider are written by specialists from different organizations. Each client has own requirements.

Board management software comparison by likelihood to recommend: 

  1. BoardMaps – 95% of customers will recommend this vendor.
  2. iDeals – 90% 
  3. Boardvantage – 89% 
  4. Loomio – 87% 
  5. Diligent – 85%
  6. BoardPaq – 81%
  7. Convene – 80%
  8. Nasdaq Directors Desk – 75%
  9. Aprio – 73%
  10. OnBoard – 72%

Board Management Software Selection Guide

When a specific business understands all the benefits of board software adoption, many new questions can appear. Which provider is the most reliable? How much should we spend on the board software? Which deployment option to choose? Will the provider meet all the requirements? These questions are right. We will try to answer in our short but useful selection guide.

1. First step – define the budget. Each business is unique, has its own needs and possibilities. Board management software is like any service on the market: prices are pretty various. The best board portal software is not always the most expensive. 

2. Second step – business or organization should understand what features of the board software are the must. No need to select the most known and reputable provider and pay for the features the business didn’t use.

3. Third step – choose convenient board portal deployment type. The software is available both in cloud-based and on-premise options.  Each option has its pros and cons, learn more about that. In a nutshell, cloud-based board portals are more flexible. It’s easy for the client to increase or decrease the number of features of a cloud-based solution. On-premise board portal could be a more expensive option at the beginning. Plus, system maintenance and possible customization require money.

4. Fourth step – read as many board portal reviews as you can. You can find many valuable insights about board software providers while reading reviews.

5. Fifth step – use free trial option. You will hardly find the provider that won’t offer 30 days free trial option. Even more, since the beginning of the pandemic, some board software can extend their free trial.

6. Sixth step – compare several best board portal software before choose the most convenient provider.



Using board meeting software businesses can improve the performance of their boards. Board software helps to build the stable workflow and connection between directors and executives. Thus, they can hold meetings and solve issues more efficiently enhancing business processes and raising the income of the company.


Committees in financial institutions need to hold meetings to make important decisions. To make those discussions more efficient Internal Committee members should study all needed documents in advance. Using virtual boardroom members can prepare for discussions, hold votings to decide on details and share important information with others.


Board meetings of nonprofit organizations quite often involve third-party individuals that are interested in the project and willing to participate. Boardrooms allow sharing needed documents with third-parties before the event so they can study them in advance. With this board portal tool, nonprofit organizations can save a lot of time during discussions since all participants will be aware of details.

Board Portal: the right solution for leading boards

board software - efficient and easy

With a virtual board portal, it is easy for directors to manage their work. Our reviews of the best board management software will help you to pick the right provider for your business.

Board of directors software with the best protection

All your sensitive data is perfectly safe with a meeting collaboration software. Store, edit, share and review important documents securely from any location at any moment.

Easy access by board meeting app

Can’t get to the meeting? Attend it virtually using a board app. The software supports various devices and operating systems and can be accessed from everywhere. © All rights reserved 2021